What Do I Do When A Voucher Holder Is Interested In My Unit?
1) Landlord Screens Tenants
You must screen the prospective tenant carefully to insure you are making a good selection. When one of our families contacts you, we can only certify to their income eligibility for the program. We cannot provide a reference as to their expected behavior as tenants. You may use any or all of the following screening procedures:
- Credit Check
- Landlord references
- Criminal Check
- Home Visits
We encourage all of the above screening methods as long as you do not discriminate. Discrimination includes any tenant selection based on race, color, religion, ancestry, sex, country of birth, handicap or familial status makes it illegal, in most circumstances, to refuse to allow children to live in a residential unit. To do so would be a direct violation of the Fair Housing Laws.
2) Request For Tenancy Approval
When you have selected a tenant, he/she will have a "Request for Tenancy Approval" form for you to complete. When the tenant submits the form to our office, a housing representative will contact you to schedule an inspection.
The unit will be inspected to insure that it meets HUD Housing Quality Standards. If applicable, you may be mailed a letter of the inspection repair list.
4) Lease and Contract
After the unit passes inspection and the rent has been approved, the landlord and tenant enter into a lease for an initial term of one year. The Housing Authority and the landlord sign a Housing Assistance Payments Contract through which the rent is assisted on behalf of the tenant.
5) Can I Collect A Security Deposit?
Yes. The deposit usually equals one months rent. The Housing Authority prohibits security deposits in excess of private practice, or in excess of amounts charged by the owner to unassisted tenants.
6) What Is The Term Of The Lease?
After one year, the lease is renewed on a month to month basis. The tenant may vacate with a written 30-day notice after the term of the lease expires. If the tenant remains in the unit, the tenant is recertified for eligibility and the unit is inspected for Housing Quality Standards annually, at which time the landlord may request a rent increase which must be approved by the Housing Authority. This request must be submitted in writing to the Housing Authority and tenant thirty days prior to renewal.
What Are My Rights And Responsibilities As A Landlord?
Maintain your property in good condition. Complete repairs within a reasonable amount of time upon request by the Housing Authority or tenant, 24 hours for emergencies. The amount of time that is considered reasonable depends on the nature of the problem.
Set reasonable rules about the use of unit and common areas.
Do not enter a unit without tenants permission and proper notice except for emergencies or tenant requested repairs.
Collect appropriate security deposit as directed under the program and use it only as directed by state law.
Comply with equal opportunity requirements.
Enforce tenant obligations under the lease.
Expect your tenant to:
Pay rent on time
Keep unit clean
Avoid illegal activity
Permit access for repairs
Avoid damage to property
Refrain from disturbing others
Allow only those occupants on the lease to reside in the unit
Comply with terms and conditions of lease and HAP contract.
Take action through Magistrate's Court to evict when tenant violates the lease.
Direct Deposit Information
The Housing Authority offers a Direct Deposit program for landlords. The only requirement is to have either a checking or savings account.
The advantages are:
- The Housing Authority will automatically deposit your check into your checking or savings account.
- No lost checks.
- No delayed checks due to problems with the post office.
A confirmation letter will have the same detailed information you would receive with a check for your bookkeeping. You will have access to this information directly online. (pha web page)