Metropolitan

Welcome to . . .    FMHA        Phone: 740.335.7525

Nancy Reed -
Executive Director

Administering

Fayette and Highland

Counties

Contact Us . . .

Address, Phone, Fax &

Hours of Operation

Map to Fayette Metropolitan Housing Authority

Fayette Metropolitan Housing Authority

121 E. East Street

Washington Court House, OH 43160

 

Phone: 740.335.7525

Fax: 740.335.6644

Open

Monday thru Thursday

7:30 am - 4:00 pm

Closed 12:00 pm - 1:00 pm for lunch

Contacts for FMHA Staff

FMHA Board of Directors

  • Executive Director

  • Support Staff

  • Housing Specialist

  • Housing Specialist
    & FMHA Newsletter
    Coordinator / Editor
  • Nancy Reed



  • Dwayne Leach

  • Jenni Jones
  •  Ray Deeks

  •  Melissa Upthegrove

  •  Fulton Terry

  •  Kay Oughterson

  •  Carl Wilt

General  Information . . .

Administrative Plan

Landlord Info

Tenant Info

Privacy Statement

Section 8

Housing Program

Administrative Plan

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Objectives

The purpose of this plan will be to outline procedures to implement and maintain the Section 8 Existing Housing Program for the Fayette Metropolitan Housing Authority (hereafter referred to as FMHA or Authority.)

 

The primary objectives of the FMHA are:

 

1. To make public relations a priority.

2. To apply for Section 8 Existing monies from HUD upon invitation.

3. To provide assistance in daily living for low-income families, the disabled and the elderly.

4. To address the special housing problems of those disabled by developmental disabilities and

    or illness.

5. To cooperate with private contractors, private non-profit organizations, and property owners in

    planning and in developing new construction, rehabilitation, and/or housing assistance.

6. To consider programs that provide homes scattered throughout the community for low and

    moderate-income families as opposed to concentrated projects.

7. The FMHA is further committed to carrying out the Existing Housing Program in the spirit

    intended by the United States Congress and HUD. To that end the FMHA shall not discriminate

    against any applicant or employee on the basis of race, color, creed, religion, sex, age, disability,

    familial status or national origin. It shall endeavor to perform its duties in the most effective,

    efficient professional manner possible, treating all persons with courtesy, respect and fairness.

Program Outreach

 

A. LANDLORDS

 

1. Contacts with potential landlords will be made through press releases, appearances on local radio talk shows, and presentations given

    by the director to various community organizations: such as, Realtors' groups, Chamber of Commerce, Rotary, etc. In addition, contact

    will be made with officials of all townships and municipalities within the FMHA enlisting their support and gaining information on possible

    landlords in the area of the FMHA.

2. If it is determined from past history that the FMHA is having problems with participants finding suitable rentals then a general press

    release will be made to all media, requesting interested landlords to contact the FMHA. If necessary, a meeting will be scheduled with

    those responding and other potential landlords and interested persons to inform them of the mechanics of the program and the benefits

    to be derived.

3. A file of potential landlords will be maintained and an update kept of all contact made with each landlord.

 

B. POTENTIAL RESIDENTS

 

1. People currently working with low-income persons through various government and service programs will be kept informed of the progress

    of the program and given information to be disbursed to their clients.

2. If it is determined that at any time there are not enough applicants for Section 8 assistance for the foreseeable future (one year) then a

    general media release will announce the availability of Section 8-7 rental assistance and give information on how to apply.

3. Whenever FMHA'S waiting list is of such length as to guarantee that all names will not be reached in the foreseeable future, then efforts

    to attract potential program participants will be discontinued. Community outreach will be reinstated when determined desirable by the

    FMHA.

Landlord Information

Landlord Payments

Fayette County

"click below"

Landlord Payments

Highland County

"click below"

What is Section 8?

 

The Section 8 program provides assistance for low-income families in the private rental market through the Housing Rental Assistance Program. Rental Voucher Holders select a unit from the private rental market.  Rental assistance makes market rate housing affordable.  Program participants usually pay no more than 40% of monthly-adjusted income towards rent and utilities.  The Housing Assistance Payment subsidizes the balance of the rent to the property owner.

 

How Do I Make A Unit Available To Voucher Holders?

 

You may advertise in the newspaper with the phrase "will accept section 8".  Our families look for those listings.

You may also call the Housing Authority Office to have the unit listed on our list of available units.

 

What Are The Requirements For My Unit To Be Rented to an Assisted Family?

 

The unit must meet HUD Housing Quality Standards (page) and the rent must be approvable within HUD Fair Market Rents and market rate comparable (copy of HQS (page) available).

What Do I Do When A Voucher Holder Is Interested In My Unit?

 

1) Landlord Screens Tenants

You must screen the prospective tenant carefully to insure you are making a good selection.  When one of our families contacts you, we can only certify to their income eligibility for the program.  We cannot provide a reference as to their expected behavior as tenants.  You may use any or all of the following screening procedures:

  • Credit Check
  • Landlord references
  • Criminal Check
  • Home Visits

We encourage all of the above screening methods as long as you do not discriminate.  Discrimination includes any tenant selection based on race, color, religion, ancestry, sex, country of birth, handicap or familial status makes it illegal, in most circumstances, to refuse to allow children to live in a residential unit.  To do so would be a direct violation of the Fair Housing Laws.

2) Request For Tenancy Approval

When you have selected a tenant, he/she will have a "Request for Tenancy Approval" form for you to complete. When the tenant submits the form to our office, a housing representative will contact you to schedule an inspection.

3) Inspection

The unit will be inspected to insure that it meets HUD Housing Quality Standards.  If applicable, you may be mailed a letter of the inspection repair list.

4) Lease and Contract

After the unit passes inspection and the rent has been approved, the landlord and tenant enter into a lease for an initial term of one year.  The Housing Authority and the landlord sign a Housing Assistance Payments Contract through which the rent is assisted on behalf of the tenant.

5) Can I Collect A Security Deposit?

Yes.  The deposit usually equals one months rent. The Housing Authority prohibits security deposits in excess of private practice, or in excess of amounts charged by the owner to unassisted tenants.

6) What Is The Term Of The Lease?

After one year, the lease is renewed on a month to month basis.  The tenant may vacate with a written 30-day notice after the term of the lease expires.  If the tenant remains in the unit, the tenant is recertified for eligibility and the unit is inspected for Housing Quality Standards annually, at which time the landlord may request a rent increase which must be approved by the Housing Authority.  This request must be submitted in writing to the Housing Authority and tenant thirty days prior to renewal.

 

What Are My Rights And Responsibilities As A Landlord?

 

Maintain your property in good condition. Complete repairs within a reasonable amount of time upon request by the Housing Authority or tenant, 24 hours for emergencies. The amount of time that is considered reasonable depends on the nature of the problem.

Set reasonable rules about the use of unit and common areas.

Do not enter a unit without tenants permission and proper notice except for emergencies or tenant requested repairs.

Collect appropriate security deposit as directed under the program and use it only as directed by state law.

Comply with equal opportunity requirements.

Enforce tenant obligations under the lease.

Expect your tenant to:

Pay rent on time

Keep unit clean

Avoid illegal activity

Permit access for repairs

Avoid damage to property

Refrain from disturbing others

Allow only those occupants on the lease to reside in the unit

Comply with terms and conditions of lease and HAP contract.

Take action through Magistrate's Court to evict when tenant violates the lease.

 

Direct Deposit Information

 

The Housing Authority offers a Direct Deposit program for landlords. The only requirement is to have either a checking or savings account.

The advantages are:

  • The Housing Authority will automatically deposit your check into your checking or savings account.
  • No lost checks.
  • No delayed checks due to problems with the post office.

The disadvantages:

  • There are none.

 

A confirmation letter will have the same detailed information you would receive with a check for your bookkeeping. You will have access to this information directly online. (pha web page)

Tenant Information

 

To Apply for Section 8 Rental Assistance

 

To participate in the Section 8 program for rental assistance you must be income eligible (see income limits for family size). If you are income eligible, you must contact our office to fill out a pre-application, which will place your name on the appropriate waiting list. To fill out the pre-application you will need to have names, address, birth dates, social security numbers, income, contact person, and amount of rent you are currently paying. The pre-application is time stamped and dated and your name is placed on the appropriate waiting list.  Your name is selected from the waiting list by date and time that is stamped on your pre-application when filled out and given to the Housing Authority. It is important that you keep the Housing Authority updated on your address, family size, and income once you have filled out the pre-application.  You must come into the office to update information, updating will not be taken over the phone. When your name comes up on the waiting list the Housing Authority will mail you an appointment letter.  If you cannot keep this appointment you must contact the Housing Authority to reschedule the appointment.  Failure to do so will terminate your name from the waiting list.

 

Interview Process

 

When the assistance is available and a letter is sent to you for an interview, you will need to bring in verification such as Social Security Cards, birth certificates, income verification, rent receipts or statement of address, tax papers, medical expenses, divorce papers, asset verification, and if applicable Veterans verification (DD214). You will have one week after your interview to turn in required documentation to the Housing Authority, if you cannot get the information within the specified time please call the Housing Authority or you will be terminated from the waiting list. When the Housing Authority receives all of the required verifications and the applicant qualifies, the Housing Authority will send a briefing letter.  Again it is very important that if changes occur you must keep the Housing Authority informed of the changes.

 

Briefing Process

 

All eligible clients will be sent a letter of the date and time that we will hold a briefing.  The Housing Authority personnel will go over the rules and regulations for clients to participate in the Section 8 rental assistance program. The coordinator will go over the HUD rules and regulations (HUD) on the back of the voucher.  This includes your rights against discrimination covered under the Fair Housing Laws.

Also clients will be informed of the Housing Authority policies and procedures of the Section 8 rental assistance program.  There are several documents that must be signed by the adult members that will participate in the program such as:

  • The voucher
  • The lead paint poisoning disclosure
  • The family obligations

 

The Section 8 certification

 

Clients will be given instructions on how to become leased with the Housing Authority. Once the client finds a suitable unit the landlord must fill out the Request for Tenancy Approval (HUD form).  When this form is given to the Housing Authority, a housing inspection will be scheduled. If the inspection passes, the Housing Authority will prepare a contract to be signed by the landlord. If the inspection does not pass, a copy of the inspection report will be sent to the owner and the tenant. The report states the discrepancies that must be repaired. Repairs must be completed within 30 days or by the expiration date on the voucher before a contract for rental assistance can be signed.

 

Leasing Process

 

No payments will be made for a unit until the contract has been signed. The Housing Authority will not be responsible for any portion of the rent until a contract has been signed. The owner (especially if new) will need to come in to the Housing Authority office to sign the contract.  The term of the contract is usually for a one-year period.  After the first year, the rental assistance is based on a month-to-month term. The Housing Authorities portion of the rental assistance payments will be mailed directly to the landlord or owner. If the contract is dated for a date past the first day of the month, the rent will be pro-rated for a check to be sent out on the first part of the following month. After the initial signing of the contract, unless information changes, the Housing Authority will continue to mail the owner the check for that amount on or about the first day of every month. If the tenant’s information changes they must report the change within ten days of the change. The change must be made in writing by filling out the Reporting Changes Form provided from the Housing Authority. After review of the change, the Housing Authority will send a letter to the owner and to the tenant regarding information about the change.

Once a client has a signed contract the tenant may be eligible as a participant in the Family Self Sufficiency (page) program.

 

Recertification Process

 

Once a year, about one hundred twenty days before the end of the recertification date, the Housing Authority will send a letter to the tenant to come in to the office. The information needed for recertification will be stated on the letter such as current income, rent receipts, utility bills, tax forms, etc.

If the tenant has all the needed information, the recertification appointment will take approximately 15 minutes. An annual housing inspection will be scheduled.  If you cannot keep this appointment you must call to reschedule before the appointment time.  We will charge $15.00 for a no show if the scheduled inspection cannot be performed.  Again if the inspection does not pass, a copy of the inspection report will be mailed to the owner and the tenant stating the discrepancies that must be repaired within 30 days.

 

Move Process

 

After the first year of a completed contract, the tenant may be able to lease up in any county they want to move to. Moving to another county is called a portability move. The tenant must give a written 30-day notice to the landlord and a copy to the Housing Authority before moving out of the present unit. The Housing Authority must perform a recertification on the tenant before moving. The tenant’s rent and utilities must be current before the Housing Authority will approve a move. If staying in the same county the tenant must have a Request for Tenancy Approval filled out.  The process starts over again.

If moving to a different county, the client will need to inform the Housing Authority of the name, address and phone number of the Housing Authority in which they wish to move to.  Portability move papers will be filled out and forwarded to the receiving Housing Authority.

 

Termination of Assistance

 

If clients do not follow the rules and regulations or the procedures for the Housing Authority they will be terminated from the rental assistance program!

Privacy Statement

 

Internet Privacy Policy

 

The Fayette Metropolitan Housing Authority does not disclose your private information to any third party except if required to do so by law, or in the good faith belief that such action is necessary to comply with legal process, respond to claims, or to protect the rights, property or safety of the Fayette Metropolitan Housing Authority or the public.  We take all reasonable care in handling your personal information to ensure its security both off-line and on-line.

 

Types of Information We Collect

 

You are free to browse the Fayette Metropolitan Housing Authority web site without submitting any personal information at all.  Your IP address (your current Internet address) is stored in the server logs at the time of your visit, as it is on all web sites.  We do not collect any personal information (such as a name, address or e-mail address) when you visit the site unless you supply us that information or ask us to contact you.  Any information supplied is used only between you and the Fayette Metropolitan Housing Authority.

Helpful Links . . .

Housing Waiting List Manager

 

Fill-Out Your Application

Online

 

For the Fayette County Housing Waiting List

          Simply "click" >> Fayette

                               or

For the Highland County Housing Waiting List

         Simply "click" >> Highland

Fayette Metropolitan Housing Authority

121 E. East Street

Washington Court House, OH 43160

 

Phone: 740.335.7525

Fax: 740.335.6644

Open

Monday thru Thursday

7:30 am - 4:00 pm

Closed 12:00 pm - 1:00 pm for lunch

HUD User FY 2017

Income Limits Documentation System

 

FY 2017 Income Limits Summary

 

Fayette County Income Limits

          Simply "click" >> Fayette

                           or for

Highland County Income Limits

         Simply "click" >> Highland

HUD User Final FY 2017

Fair Market Rent for all bedroom sizes

 

FY 2017 Fair Market Rent

      the following tables show

      the FMR by unit bedrooms

 

Fayette County Fair Market Rent

          Simply "click" >> Fayette

                           or for

Highland County Fair Market Rent

         Simply "click" >> Highland

For Additional HUD Help

      "Click" Link Below . . .

providing decent, safe and sanitary housing for low-income families.

The Fayette Metropolitan Housing Authority (FMHA)

Home

FAYETTE
COUNTY
OHIO

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F. M. H. A. 740 - 335 - 7525

Call Monday thru Thursday 7:30am to 4pm

If there is any information that you would like to see added to to this web site please contact: nancy.reed@fayette-co-oh.com

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